Conference Planning Services
End-to-End Event Management for Academic and Scientific Gatherings
At BlueBox Events, we offer comprehensive, tailored services for academic and scientific conferences. Whether you’re organizing a local workshop, a large-scale international congress, or a hybrid masterclass, we manage every detail with expertise and care.
Services
Why Choose BlueBox Events?
At BlueBox Events, we specialize in crafting seamless event experiences tailored to your needs. With expertise in managing academic, corporate, and hybrid conferences, we take care of every detail to ensure your event’s success.
What We Do
- End-to-End Event Management – From concept and budgeting to flawless on-site execution, we take care of every detail.
- Innovative Conference Solutions – Interactive poster sessions, hybrid formats, abstract management, and custom event platforms.
- Engaging Experiences & Branding – Unique event identities, creative programs, and meaningful networking opportunities that leave a lasting impression.
Services
We offer a full spectrum of event management services.
Branding & Identity
• Developing event branding (logos, themes, colors).
• Social media and email marketing campaigns.
• Designing promotional materials like flyers, banners, and advertisements.
Budgeting & Financial Management
• Budget preparation and tracking.
• Income and expense reconciliation.
• Financial transparency with regular reporting.
Venue Sourcing & Contract Negotiation
• Researching and securing the ideal venue.
• Negotiating contracts for favorable terms.
• Handling venue logistics and on-site management.
Custom Website Development
• Custom event websites with essential features (registration, schedules, and FAQs).
• Mobile-responsive designs for on-the-go access.
• Integration of payment gateways for secure transactions.
Event Planning & Strategy
• Concept development and event goal setting.
• Timeline creation and milestone tracking.
• Stakeholder communication and management.
Registration Management
• Customizable registration forms.
• Secure payment processing through platforms like Stripe.
• Real-time attendee tracking and reporting.
Abstract and Paper Management
• Platforms like Dryfta for submission, peer review, and acceptance.
• Session and program building tools.
• Coordination with publishers for proceedings and journal publications.
E-Postering Solutions
• Digital poster platforms like Kubify.
• Interactive poster sessions for live or on-demand viewing.
• Analytics for tracking engagement and impact.
Speaker & Session Coordination
• Inviting, scheduling, and managing keynote and session speakers.
• Handling travel arrangements, honorariums, and technical requirements.
• Live support for speakers during presentations.
Sponsorship and Exhibition Management
• Designing sponsorship packages to attract industry and academic partners.
• Managing exhibitor booths (physical and virtual).
• Maximizing ROI for sponsors and exhibitors.
Speaker & Session Coordination
• Inviting, scheduling, and managing keynote and session speakers.
• Handling travel arrangements, honorariums, and technical requirements.
• Live support for speakers during presentations.
Event Planning & Strategy
• Inviting, scheduling, and managing keynote and session speakers.
• Concept development and event goal setting.
• Timeline creation and milestone tracking.
• Stakeholder communication and management.ndling travel arrangements, honorariums, and technical requirements.
• Live support for speakers during presentations.