Our office provides a full range of services which are customizable to your conference — whether being hosted on the Delft University of Technology or at any location worldwide.

Event planning

  • Assist in evaluating conference facilities and securing reservations
  • Manage hotel and/or residence hall lodging
  • Facilitate committee meetings regarding logistics and planning
  • Plan, provide and manage audio-visual equipment on-site
  • Prepare and compile materials (nametags, folders, speaker handouts, certificates)
  • Contract catering staff, manage menus and determine special food needs
  • Coordinate parking and transportation needs
  • Manage facility arrangements and execute delivery of on-site services
  • Organize exhibitor space and vendor needs
  • Acquire bids, source and purchase conference supplies and attendee promotional items
  • Contact speakers regarding travel, reimbursements and audio-visual setup
  • Determine conference signage needs
  • Coordinate the conference social events, entertainment and tours