Our office provides a full range of services which are customizable to your conference — whether being hosted on the Delft University of Technology or at any location worldwide.
Event planning
- Assist in evaluating conference facilities and securing reservations
- Manage hotel and/or residence hall lodging
- Facilitate committee meetings regarding logistics and planning
- Plan, provide and manage audio-visual equipment on-site
- Prepare and compile materials (nametags, folders, speaker handouts, certificates)
- Contract catering staff, manage menus and determine special food needs
- Coordinate parking and transportation needs
- Manage facility arrangements and execute delivery of on-site services
- Organize exhibitor space and vendor needs
- Acquire bids, source and purchase conference supplies and attendee promotional items
- Contact speakers regarding travel, reimbursements and audio-visual setup
- Determine conference signage needs
- Coordinate the conference social events, entertainment and tours